Personal Information Protection Policy

At Kazacka Limited, we are committed to providing our tenants with exceptional service. We will inform our tenants of why and how we collect, use and disclose their personal information, obtain their consent where required, and only handle their personal information in a manner that a reasonable person would consider appropriate in the circumstances.

This Personal Information Protection Policy, in compliance with PIPA, outlines the principles and practices we will follow in protecting our tenants’ personal information. Our privacy commitment includes ensuring the accuracy, confidentiality, and security of our tenants’ personal information and allowing our tenants to request access to, and correction of, their personal information.

1. Collecting Personal Information

1.1 Personal information is any information that could be used to identify an individual. Such as name, address, financial information, etc. 

1.2 Unless the purposes for collecting personal information are obvious and the tenant voluntarily provides his or her personal information for those purposes, we will communicate the purposes for which personal information is being collected, either orally or in writing, before or at the time of collection.

1.3 We will only collect information that is necessary to fulfill the following purposes:

To verify identity;

To establish eligibility for tenancy;

To identify preferences;

To deliver requested products and services;

To process payments;

To ensure a high standard of service to our tenants;

To meet regulatory requirements;

To contact the tenant via the information provided.

2. Consent

3. Use and Disclosure of Personal Information

3.1 We will only use or disclose personal information where necessary to fulfill the purposes identified at the time of collection or for a purpose reasonably related to those purposes. We will not use or disclose personal information for any additional purpose unless we obtain consent to do so.

4. Retaining Personal Information

4.1 If we use personal information to make a decision that directly affects the tenant, we will retain that personal information for at least one year so that the tenant has a reasonable opportunity to request access to it.

4.2 Tenants have a right to access their personal information, subject to limited exceptions. A request to access personal information must be made in writing and provide sufficient detail to identify the personal information being sought. Upon request, we will also tell how we use their personal information and to whom it has been disclosed if applicable.

4.3 A minimal fee may be charged for providing access to personal information. Where a fee may apply, we will inform the tenant of the cost and request further direction from the tenant on whether or not we should proceed with the request.

5. Protecting Personal Information

5.1 We are committed to ensuring the security of personal information in order to protect it from unauthorized access, collection, use, disclosure, copying, modification or disposal or similar risks.

5.2 Appropriate encryption of stored data.

5.2.1 We will use appropriate security measures when destroying tenants’ personal information such as shredding printed documents and securely erasing digital information.

5.2.2 We will continually review and update our security policies and controls as technology changes to ensure ongoing personal information security.

6.1 Our site deploys session cookie files to your computer to record certain information and these files are stored in temporary memory and are not retained after you clear your browser session or cache. The information we collect through cookie files will store information about user or visitor preferences, record user locations, maintain or enable certain website functions, serve personalized content to users, and collect “Google Analytics” and related tracking data. If you wish to opt out of cookies and the use of “Google Analytics” you can opt out here.